Understanding Shell Fleet Fuel Cards
Shell Fleet Fuel Cards are specialized payment solutions designed for businesses managing vehicle fleets. They facilitate fuel purchases and provide fleet managers with detailed transaction data, enabling effective monitoring and control over fuel expenses. Beyond convenience, these cards incorporate advanced security features to protect against unauthorized use.

Strategies to Prevent Unauthorized Transactions
Implement Purchase Controls
Shell Fleet Fuel Cards allow managers to set specific purchase controls, such as:
• Fuel Type Restrictions: Limit purchases to specific fuel types suitable for your vehicles, preventing misuse.
• Spending Limits: Establish daily, weekly, or per-transaction spending caps to control expenses.
• Time and Location Restrictions: Restrict card usage to certain times and authorized fueling locations, reducing the risk of unauthorized transactions.
These customizable controls ensure that fuel cards are used strictly for legitimate business purposes, aligning with company policies.

Utilize Real-Time Monitoring and Alerts
Leveraging real-time monitoring tools is crucial in detecting and preventing unauthorized transactions. Shell Fleet Hub provides:
• Instant Transaction Monitoring: Access up-to-date information on fuel purchases, enabling prompt identification of suspicious activities.
• Customizable Alerts: Set up alerts for transactions that deviate from established patterns, such as purchases outside authorized hours or locations.
This proactive approach allows for immediate action, minimizing potential losses.

Enforce Driver Identification Protocols
Assigning unique Driver IDs adds an extra layer of security:
• PIN Protection: Require drivers to enter a personal identification number (PIN) for each transaction, ensuring that only authorized personnel can use the cards.
• Driver-Specific Tracking: Monitor individual driver spending and fueling habits, making it easier to detect anomalies.

This measure significantly reduces the likelihood of unauthorized use.
Analyze Fuel Consumption Data
Regular analysis of fuel consumption data helps in identifying irregularities:
• Mileage vs. Fuel Purchased: Compare the miles driven to the amount of fuel purchased to spot discrepancies that may indicate unauthorized use.
• Vehicle-Specific Consumption Patterns: Establish baseline fuel consumption for each vehicle to detect deviations.
Utilizing data analytics tools can enhance this process, providing actionable insights to prevent fraud.

Educate and Train Drivers
Educating drivers on company policies and the proper use of fuel cards is vital:
• Policy Awareness: Ensure drivers understand the importance of adhering to fueling policies and the consequences of violations.
• Fraud Prevention Training: Provide training on recognizing and preventing fraudulent activities, fostering a culture of accountability.
An informed workforce is a critical component in safeguarding against unauthorized transactions.

Regularly Review and Audit Transactions
Conducting regular audits of fuel transactions helps maintain oversight:
• Transaction Reconciliation: Match fuel purchases with vehicle logs to ensure consistency
• Anomaly Detection: Identify patterns that may indicate misuse, such as frequent small transactions or purchases during unauthorized times.
• Routine audits deter fraudulent behavior and ensure compliance with company policies.

Leverage Technology and Telematics
Integrating telematics with fuel card systems enhances security:
• Real-Time Vehicle Tracking: Monitor vehicle locations to ensure fueling aligns with routes and schedules.
• Automated Alerts: Receive notifications for unauthorized fuel stops or deviations from planned routes.
This integration provides a comprehensive view of fleet operations, aiding in the prevention of unauthorized transactions.