WEX, a leader in fleet fuel card solutions, offers some of the best features designed to help businesses optimize their fuel expenses. Here’s a detailed look at the best WEX
fleet card features that make it an indispensable tool for fleet managers.
1. Wide Acceptance at Fuel Stations
One of the biggest challenges fleet managers face is ensuring that their drivers have convenient access to fuel wherever they travel. WEX fleet cards are accepted at 95% of fuel stations across the United States, making refueling hassle-free. This extensive network allows drivers to choose the most convenient and cost-effective fueling locations, reducing downtime and improving efficiency.
2. Automatic Accounting and Reporting
Managing fuel expenses manually can be time-consuming and prone to errors. WEX fleet cards come equipped with automatic accounting and reporting features, providing fleet managers with real-time insights into fuel purchases. Transactions are automatically categorized and recorded, making expense tracking easier and eliminating the need for paper receipts.
3. Customizable Spending Controls
Unauthorized fuel purchases can significantly impact a company’s bottom line. WEX fleet cards offer robust spending controls, allowing fleet managers to set limits on fuel purchases. Controls can be customized by:
• Fuel type: Restricting purchases to specific fuel types (e.g., diesel only).
• Time of day: Setting purchase restrictions to prevent after-hours fueling.
• Transaction limits: Limiting the number of transactions per day or the amount spent per transaction.
• Location restrictions: Ensuring that drivers fuel up only at approved locations.
These features help prevent misuse and ensure that every dollar spent aligns with company policies.
4. Fuel Rebates and Cost Savings
Fuel costs are a major expense for any fleet operation. WEX fuel cards provide rebates of up to 3¢ per gallon, which can add up to substantial savings over time. Additionally, with access to a network of fuel stations, drivers can compare prices and choose the most economical option.
5. Real-Time Transaction Monitoring
WEX fleet cards offer real-time transaction tracking, allowing fleet managers to monitor purchases as they happen. This level of visibility helps identify unusual transactions, track driver fueling behavior, and ensure compliance with company policies. Instant alerts can be set up to notify managers of any suspicious activity, reducing the risk of fraud.
6. Integration with Fleet Management Software
For a seamless operational experience, WEX fleet cards can be integrated with fleet management and accounting software. This integration simplifies expense reconciliation, budgeting, and reporting, making it easier for fleet managers to oversee operations efficiently.
7. Fraud Protection and Security Features
Fuel card fraud can be a significant concern for businesses. WEX fuel cards come with advanced security measures to prevent unauthorized use. These include:
• Driver ID and PIN verification: Ensuring that only authorized personnel can use the card.
• Purchase alerts: Notifying managers of any unusual transactions.
• Detailed reporting: Allowing fleet managers to identify discrepancies and potential fraud early.
These features provide peace of mind and help protect businesses from financial losses due to fraudulent activity.
8. Convenience for Drivers
While WEX fleet cards provide numerous benefits for fleet managers, they also enhance convenience for drivers. Instead of carrying cash or personal credit cards, drivers can use WEX cards for fuel purchases, making transactions quicker and more efficient. Many WEX cards also provide access to vehicle maintenance services, further simplifying expense management for drivers on the road.
9. Tax Exemption and Reporting for Qualified Fleets
For tax-exempt organizations, WEX fuel cards provide automated tax exemption processing, reducing administrative work and ensuring compliance with tax regulations. Detailed reporting helps businesses manage fuel tax refunds efficiently, further contributing to cost savings.
10. 24/7 Customer Support
Fleet managers need a fuel card provider they can rely on at all times. WEX offers 24/7 customer support, ensuring that businesses get assistance whenever needed. Whether dealing with lost cards, transaction issues, or account inquiries, WEX’s dedicated support team is always available to help.
